OCR (Optical Character Recognition) capabilities make every document searchable for easy retrieval and sharing.Scanning documents has many benefits to aid businesses and assist with effective organisation.įrom converting paper items into digital formats to file management, scanning items help to streamline processes and keep a valuable electronic paper trail of important documents. Why waste time feeding a two-sided document through your device twice? Save time by defaulting to two-sided scanning.Ħ. Scanning a color document in black and white can result in images that contribute little or no value to the document's content.ĥ. Be sure to take advantage of the feature if your device includes color scanning capabilities. Set your multifunction printer or scanner to detect and delete blank pages for a more concise document.Ĥ. Your final file size will be larger, but the resulting documents will be much better quality.ģ. If your scanner is set to a default resolution of 200dpi, bump that up to a minimum of 300dpi. If the paper copy ends up in the shredder, you may have a serious situation that can't be remedied.Ģ. It's much better to repeat the scanning process rather than share a document that no one can read. It may seem too obvious to mention, but checking your scanned documents is a must. Check out our tips for successful scanning the first time through, saving your company valuable time and money.ġ. The good news is, it doesn't take much effort to make sure the text and images in your scanned documents are sharp and readable. A botched scan is as useless as a paper document that's been through the wash-and just about as readable. Scanning can deliver some valuable benefits to your organization, but not if the resulting scans are poor quality.
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